Theos-Talk Archives (December 1995 Message tl00481)

11. Nomination and election of Vice-President; his duties

a Within three months of assuming office the President shall
nominate the Vice-President subject to confirmation by the
General Council. His term of office shall be at the discretion
of the President but when the Vice-President has been three
years in office that office shall become vacant by the passage
of time and the President within three months shall again make
a nomination and submit it to the General Council.
Notwithstanding this provision the Vice-President shall remain
in office and his term shall continue until a successor has been
nominated and confirmed. The Vice-President in office may be
renominated. It shall be his duty among other things to carry
on the executive functions or the President in case the
President is dead or where the Executive Committee finds that he
is disabled by accident serious illness or otherwise from
performing the duties of the President.

b Notwithstanding anything herein contained the Vice-President
doing the duties of the President shall continue to be the
Vice-President of the Society until a new Vice-President has
been nominated and his nomination confirmed by the General
Council. In case of death resignation or disability of such
Vice- President doing the duties of the President the Executive
Committee shall appoint a Vice-President who shall hold office
until the new President shall have nominated a new
Vice-President and his nomination be confirmed by the General
Council.

Rules and Regulation.

12. Appointment of Secretary and other officials

The Secretary and such subordinate officials as are necessary
shall be appointed by the President and confirmed by a majority
vote of the Executive Committee at its next meeting the newly
appointed officials not being present or voting. The Executive
Committee may remove any of these appointees by a vote of
three- fourths of the whole number of its members. In this
event the President shall make a new appointment.

13. Nomination and election of Treasurer

The President shall nominate the Treasurer following
consultation with and approval by the Executive Committee and
subsequent confirmation by the General Council for a period of
three years. In the event of an emergency the President may
appoint an acting Treasurer with the approval of the Executive
Committee until such time as the General Council can confirm a
new Treasurer in accordance with the procedure laid down above.
The Treasurer may be removed from office by the General Council
or by a vote of three-fourths of the number of members of the
Executive Committee. In such an event the President shall
nominate a new Treasurer following consultation with and
approval by the Executive Committee and subsequent confirmation
by the General Council.

14. Appointment of Executive Committee

a The General Council shall at each Annual Meeting appoint an
Executive Committee for the ensuing year or until its next
Annual Meeting of not less than seven and not more than ten
members of whom at least six shall be members of the General
Council. The President the Vice-President the Treasurer and
the Secretary shall be ex-officio members. Vacancies caused by
death or resignation or otherwise may be filled by co-option.

b The General Council may delegate to the Executive Committee
any of its powers and authority in the management of the
business and affairs of the Society except :

i The power to amend or repeal the Rules ;

ii The power to borrow money and incur indebtedness;

iii Such powers as are specifically reserved to the President.

The Executive Committee shall have such powers as are delegated
to it by the General Council and as are specified in the Rules.
The Executive Committee may recommend to the General Council
programmes policies or activities but it may not initiate
projects requiring major funds not within the current approved
budget.

15. Meetings of Executive Committee

The Executive Committee shall meet at least once in every three
months for the receipt and consideration of accounts and the
despatch of any other business. A special meeting may be called
by the President whenever he thinks fit and such meeting shall
be called by him or if not by him by the Secretary when he is
required to do so by not fewer than three members of the
Committee who shall state to him in writing the business for
which they wish the meeting to assemble.

16. Quorum of Executive Committee

At a meeting of the Executive Committee three members shall
constitute a quorum.

17. Chairman of Executive Committee

The Committee shall in the absence of the President and
Vice-President elect a Chairman to preside over the meeting and
in case of equality of votes the Chairman for the time being
shall have a casting vote.

18. President Custodian of archives; Executive Officer. power to
make temporary and provisional appointments

The President shall be the custodian of all the archives and
records of the Society and shall be the Executive Officer and
shall conduct and direct the business of the Society in
compliance with its rules: he shall be empowered to make
temporary appointments and to fill provisionally all vacancies
that occur in the offices of the Society and shall have
discretionary powers in all matters not specifically provided
for in these Rules.

19. Receipt of moneys

All subscriptions donations and other moneys payable to the
Association shall be received by the President or the
Treasurer or the Secretary the receipt of any of whom in
writing shall be sufficient discharge for the same.

20. Deposits Signatories

The securities and uninvested funds of the Society shall be
deposited in the State Bank of India Madras or such other Bank
or Banks as the Executive Committee T.S. shall select; and in
countries outside of India in such Banks as the President shall
select. Cheques drawn against the funds shall be signed by any
two of the following: the President the Treasurer the
Secretary and any other persons appointed by the President for
the purpose under Rule 12.

21. Power of Attorney

a Notwithstanding anything in these rules to the contrary the
President may touching the assets and affairs of the Society
beyond India at any time and from time to time by a Power of
Attorney appoint any persons to be the Attorneys of the Society
for such period and subject to such conditions and for such
purposes and with such authorities and powers as he may think
fit and he may if necessary affix the Seal of the Society
thereto.

Without prejudice to the general powers conferred as aforesaid
the President may grant power and authority among others to
sell grant mortgage lease or otherwise transfer the assets of
the Society movable or immovable real or personal and to
receive subscriptions donations legacies moneys and other
property movable or immovable and to institute continue
compromise compound or refer to arbitration any actions suits
or other proceedings and to take and hold shares in any
company and to vote at any meetings thereof and to
sub-delegate all or any of his powers and to give receipts and
release and to sign seal and deliver any instrument or
document and have the same registered.

Investments

b The funds of the Society may be Invested by the President
with the advice and consent of the Executive Committee in
Government or other Public Securities Unit Trust of India Term
Deposits in Scheduled Banks fixed deposits and bonds of
Government of India undertakings or in the purchase of immovable
property or First Mortgages in such property.

Disposal of Adyar Estate

c The Adyar Estate of the Society in Madras including the
Society's original Headquarters and all other properties in
Adyar since acquired by gift purchase or otherwise shall not
at any time be disposed of by sale gift exchange mortgage or
otherwise; save that the President if specially authorized by a
resolution of the General Council passed by a three-fourths
vote of their members voting in person in writing or by proxy
may dispose of such outlying portions of the said Adyar Estate
as may be specified in such Resolutions.

Transfer of investments and other property

d The President may with the advice and consent of the
Executive Committee sell mortgage or otherwise transfer any
investment in Government or other Public securities or any
movable or immovable property of the Society other than those
mentioned in Rule 21c.

22. Affixing of Seal Signatures

a All deeds whereby immovable properties belonging to the
Society are transferred or otherwise dealt with shall have
affixed to them the Seal of the Society with the signature of
the President and or the Secretary. In case or the absence of
the President or Secretary of where the Executive Committee
finds that either of them is by reason of disability caused by
accident illness or otherwise unable to act it may appoint
two of its members to sign in place of the President or
Secretary as the case may be.

Transfer of movable property

b All transfers of movable property if in writing shall bear
the signature of the President and of the Secretary but need not
have affixed to them the Seal of the Society. In case of the
absence of the President or where the Executive Committee finds
that he is by reason or disability caused by accident illness
or otherwise unable to act it may appoint two of its members
to sign in place of the President.

Note: The procedure detailed in this Rule is without prejudice
to the powers conferred under Rule 21a.